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Jr. Media Buyer/Billing Coordinator - Los Angeles, CA

Los Angeles, CA

Summary

This position provides support to the senior members of the buying team. Tasks can include inputting sports and sponsorship packages, unrated and outer market radio and TV, as well as the timely and accurate billing of vendor invoices. The Junior Media Buyer will support all aspects of media invoice processing including discrepancy resolution, clearing invoices and meeting the deadlines on the Billing Calendar for the accounting department. Heavy data entry and advanced Excel required. Responsibilities: Client Billing: 50% Buyer Support: 50%

Responsibilities

  • Entering Audio, Video, sports packages and sponsorship buys as requested by supervisor
  • Resolve billing discrepancies and clear invoices for payment
  • Send discrepancy notices to stations
  • Maintain accurate filing for client billing
  • Deliver final billing to accounting
  • Alert Supervisor of any workflow issues in a timely manner
  • Establish rapport withFinance Department, Account Teams, Media Department
  • Provide clear communication with internal departments and prompt follow through
  • Adhere to strict billing calendar to meet dates for client billing
  • Maintain accurate records of all cleared invoices
  • Generate client billing reports out of agency software systems and Excel
  • Respond to vendor inquiries on discrepancy resolution
  • Overflow to all accounts as needed to make department deadlines
  • Weekly monitoring of TV schedules and PBA tracking grid
  • Call stations on Tuesdays for spot times and TRP delivery for week prior
  • Compile data into Excel spreadsheet by station week and estimate.  
  • Compile monthly into another document to track by month/quarter/year
  • Report deficits to buyer immediately
  • Assist buyers with Post Buy Analysis preparation deck as needed
  • Update station contact list as needed
  • Assist buyers with added value requests and recaps as needed
  • Print buy confirmations and place in file
  • File buys as needed

Qualifications

Skilled in math, Excel,Google Docs, Power Point, Word and typing

  • Maintain a positive attitude and work well within a team is mandatory
  • Experience with PivotTables
  • Ability to work overtime as needed

Apply for position

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