This position will primarily assist the Account Executive on day-to-day activities on the account – General Market advertising. On occasion this position may assist with new business or research projects as required.


  • Under the direction of the Account Executive, ensure that progressive steps in the process are approved with adequate time to meet schedules.
  • Responsible for assisting with commercial scheduling, requisitions, opening jobs, status reports, and preparation of materials for client meetings.
  • Assist A/E to prepare and receive client approval of Job Orders with sufficient information so other agency staff can complete client projects in an effective and timely manner.
  • Develop timetable for client projects in conjunction with the other members of the team and ensure the timely execution of all projects.
  • Assist with obtaining required client approvals and advise A/E of agency personnel informed of client requests and changes.
  • Under direction of AE, assist with monthly billing process including monthly accrual summary, checking for accuracy and reviewing against estimate.
  • Assist in the development of the Asian Market communications projects including specific and unique needs such as translations.
  • Track sales information, most notably ongoing concert sales and advise team of media scheduling and production changes.
  • Participate in New Business activities as needed.
  • Responsible for keeping accurate timesheets and submitting them in a timely manner.
  • All other duties as assigned.


  • Senior or recent college graduate with a Bachelor’s degree in Journalism, Advertising, or related field from a four-year college or university.
  • Prior internship beneficial.
  • Ability to write routine reports and correspondence and make basic presentation before clients or employees. 
  • Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Proficient with the following computer software/systems: Internet and email applications, MS Office, word processing, spreadsheets, Database software
  • Able to work extended hours, including weekends, as required.
  • Ability to use good judgment when making business decisions and performing tasks
  • Excellent verbal and written communication skills. 
  • Attention-to-detail; demonstrates a high degree of accuracy. 
  • Excellent organization and time management; ability to prioritize workload and multi-task.